JOBS

COORDINATOR OF WEDDINGS & EVENTS

Essential Details is a destination management and full-service planning company providing meeting, event, and convention management services. We specialize in meeting and logistics management, wedding coordination and theme development & décor. Our staff has coordinated meetings, events, transportation services, tours and conventions that range in size from 30 – 10,000 people. The meetings & events we’ve managed have ranged in length from one day to two weeks with a wide variety of services provided.

Job Status:

Full-Time Position (can include nights and weekends) – Salary based

Hybrid Position – WFH + In-Person at Corporate Office

Benefits – Health, Dental, Vision, Simple IRA, Paid Time Off

Job Description Summary:

Planning of events to include corporate, conventions, weddings and social functions:

  • Create Proposals and Presentations for clients (including research)

  • Conduct and Organize Meetings to show inventory to clients and discuss management services

  • Suggest and reserve vendors/venues per client guidelines

  • Create Budgets, contracts, invoices, event work sheets and other company documents

  • Attend Networking Events to maintain relationships/seek new clients

  • Stay current with event trends

  • Assist in answering phones and running client related errands

  • Communicate and contract with Vendors such as Venues, Audio/Visual, Catering, Florals, Entertainment, Printing, Transportation, Additional Staffing, etc.

  • Coordinate Event Logistics and Tours

  • Create verbiage for programs, signage, invitations, etc.

  • Create Timelines/Itineraries for events

  • Manage Event Logistics on-site

Physical Demands

  • Some long hour days – potential 10-14 hours – with limited sitting

  • Lifting and moving of boxes, chairs, tables, décor, etc. on-site at events

  • Driving company vehicles including oversized vans and SUV’s

Education & Experience

  • Advanced degree preferred, not required

  • Minimum of 3 years of prior work experience in similar field

Skills

  • Excellent communication, interpersonal skills, organized, detail oriented, team working skills, customer service oriented, and creative

  • Ability to lead and think quickly to problem solve

  • Demonstration of ability to work on multiple tasks with multiple deadlines

Please email your resume and cover letter to hello@essentialdetailsky.com