WEDDING COORDINATION
Creating Your Dream Wedding
Picture your perfect wedding. Is there dancing under fairy lights? A three-tiered cake big enough to feed 200 guests? The most delicious meal you’ve ever tasted?
No matter what you’re picturing, Essential Details can help make it happen. Your wedding day is one of the most important days of your life, and we firmly believe you deserve to enjoy every moment of it. That’s where we come in.
You focus on celebrating. We’ll take care of the rest.
Our number one goal is to make sure your wedding day is flawlessly executed, stress-free for you, and welcoming and fun for your guests. We do that through meticulous planning, strong attention to detail, and the imagination and vision needed to bring your ideas to life.
We believe that the perfect wedding begins long before the ceremony starts. Our team of professionals is here to make the planning process as fun, productive, and meaningful as possible. And we don’t just focus on the big day – we can assist with the entire wedding weekend’s events, from the rehearsal dinner to a farewell brunch. No matter what you need, we’re here to be your partner through the entire wedding planning process.
Sample Full Coordination Timeline
“12+ Months
– Hire Wedding Planner
– Create budget
– Book ceremony and reception location(s)
– Book caterer, photographer, and videographer”
“9 Months
– Book entertainment, florist, bakery
– Create rentals need list
– Book transportation for hotel shuttles, family, wedding party, etc.
– Reserve room block for out of town guests”
“6 Months
– Meet with Officiant to plan ceremony outline
– Meet with ceremony musicians and select ceremony music
– Reserve hair stylist and make-up artist for wedding party”
“3 Months
– Order wedding programs, place cards, menu cards, etc.
– Submit song list to DJ or band
– Finalize dessert flavors
– Schedule hair and make-up trial”
“1 Months
– Final walkthrough and timeline meeting at venue(s)
– Confirm all final details with vendors
– Personal item collection
– Make sure all vendor payments are made
– Give vendor(s) final guest count
”
“1 Week
– Finalize master itinerary and layout(s)
– Collect final gratuities for vendors
– Provide all vendors with copies of master itinerary and layout(s)”
“Day Of
– Main point of contact for all vendors
– Meet vendors upon arrival at venue(s)
– Ensure timeline is moving according to master itinerary
– Assist in event strike
– AND SO MUCH MORE! ”
Wedding Planning
Our Wedding Planning service begins with a complimentary initial consultation, where we get to know your vision and preferences. Throughout the planning process, we will serve as your primary point of contact, ensuring seamless communication amongst all vendors. We take pride in crafting and executing a comprehensive wedding planning timeline tailored to your needs. Our service includes suggesting and reserving all necessary wedding vendors, such as selecting the venue, caterer, bakery, entertainment, hotel accommodations, rentals, photography, videography, transportation, and more. To keep you on track, we provide monthly check-in meetings and detailed to-do lists. As your wedding day approaches, we conduct a final walkthrough of the venue and prepare a detailed master itinerary. On your special day, our dedicated team, consisting of your Lead Planner and an Assistant, will be on hand to oversee every detail. We will handle rehearsal and ceremony orchestration and take care of setting up and striking your personal items.
The short of it is: you dream up your vision and we'll do the grunt work. Don't have a vison? No problem, we love being able to take your style and preferences to create a custom design for your perfect day. We can guarantee that by booking a Wedding Planner, you will significantly reduce your stress levels during the planning process!
View our Wedding Design Services here
Wedding Coordination
With our Wedding Coordination service, we start with a complimentary initial consultation to discuss your wedding plans. Three months prior to your event, we schedule a detailed planning meeting and transition to being your primary vendor contact at this crucial stage. We assist in suggesting and reserving any additional vendors you might need, such as transportation, photo booths, or late-night snacks. A final walkthrough of the venue is included, along with the preparation of a detailed master itinerary. On your wedding day, both your Lead Coordinator and an Assistant will be present to ensure everything runs smoothly. We will handle rehearsal and ceremony orchestration and manage the setup and takedown of your personal items.
Do you love to plan but need a professional to ensure your plans are executed flawlessly? Then this is the perfect package for you. You will have access to your Coordinator via phone and email from the time of booking. Need additional consultations prior to the 3-month mark? No problem, we can add those on a la carte to be sure that you feel confident in your wedding plans. Hire a Wedding Coordinator to ensure that the details you've worked so hard to plan are implemented perfectly.
Not sure where to start?
We offer our popular Wedding Design Service where our team of seasoned professionals works closely with you throughout the entire design process, ensuring that your wedding reflects your personal style and surpasses your expectations.
